The Edit EDT&Partners consultancy higher education edtech corporate future Middle East Europe MENA APAC LATAM U.S. UK M&A interoperability cloud services

Intro to EdOps

Part II: Implementing EdOps. 5 Practices to Improve Cloud Optimization in Edtech

EDT&Partners
July 2023

— Our last article introduced the concept of EdOps, the practice that combines modern Ops best practices with a new dimension specifically tailored to the needs of education. If you missed our first article, you can read it here. In the second part of our series about EdOps, we’re going to go in-depth into how to improve your cloud optimization. Let’s take a look at cost visibility and monitoring and five strategies for cloud cost optimization.

Content

  1. Cost Visibility and Monitoring
  2. Strategies for Cloud Cost Optimization
    • Cost Breakdown and Reporting
    • Right-sizing and Resource Allocation
    • Utilization and Performance Optimization
    • Storage Optimization
    • Reserved Instances and Pricing Models
  3. Conclusion

Need help managing your cloud resources effectively?

Download our 2-pager for more information about our services.

About Cost Visibility and Monitoring

A robust cost-tracking and monitoring system is crucial for effective cloud cost optimization. It provides organizations with transparency and insights into their cloud spending, enabling informed decisions and early identification of cost-saving opportunities. In the context of an Edtech company, this means gaining a deeper understanding of cloud expenses, detecting cost anomalies, and improving accountability.

To establish an effective cost-tracking and monitoring system, organizations can leverage cloud cost management tools and platforms. These tools offer features for cost breakdowns, usage analytics, and forecasting. According to AWS they integrate with cloud service providers, providing centralized monitoring and reporting. Popular tools include AWS Cost Explorer, Azure Cost Management and Billing, Google Cloud Cost Management, and third-party solutions like CloudThread and CloudCheckr.

Continuous monitoring is essential for cost optimization. Cloud costs are dynamic and continuous monitoring ensures proactive identification of cost-saving opportunities and prevention of cost spikes. Regular cost reviews, analysis of reports and trends, and stakeholder engagement are practices that facilitate ongoing monitoring. This approach allows organizations to make informed decisions, optimize resource utilization, and measure the effectiveness of cost-optimization strategies.

Strategies for Cloud Cost Optimization

1. Cost Breakdown and Reporting

To effectively optimize cloud costs, Edtech companies, universities and educational institutions need a robust cost breakdown and reporting system. This involves analyzing cost data at a granular level to gain insights into spending patterns and resource utilization. Detailed reports provide visibility into cost drivers, enabling informed decision-making for cost optimization initiatives. By categorizing costs based on services, resources, and departments, organizations can identify areas of high expenditure and take targeted actions to optimize costs. Additionally, regular cost reporting facilitates ongoing monitoring and evaluation of cost-saving efforts, allowing organizations to track progress and make adjustments as needed.

2. Right-sizing and Resource Allocation

  • Identifying Over-provisioned Resources

Over-provisioned resources, such as instances or services with excessive capacity, can result in unnecessary costs. Edtech companies can identify such resources by monitoring utilization metrics, such as CPU, memory, and network usage. By understanding the workload requirements and identifying underutilized or oversized resources, organizations can right-size or terminate them, optimizing resource allocation and reducing costs.

  • Choosing Appropriate Instance Types and Sizes

Selecting the right instance types and sizes based on workload requirements is crucial for cost optimization. Edtech companies should consider factors such as CPU, memory, storage capacity, and network performance when choosing instances. By aligning workload needs with the appropriate instance characteristics, organizations can ensure optimal resource utilization and cost efficiency. For example, workloads with low computational requirements may benefit from instances with lower CPU and memory specifications, resulting in cost savings without compromising performance.

3. Utilization and Performance Optimization

In the law specific uses of AI rather than individual technologies will be regulated.

  • Leveraging Auto-scaling and Load Balancing

Auto-scaling allows organizations to automatically adjust resource capacity based on workload demands. By dynamically scaling resources up during peak periods and scaling down during periods of low demand, organizations can optimize costs by aligning resources with actual usage. Additionally, load balancing distributes workloads across multiple resources, maximizing their utilization and preventing resource underutilization or overloading.

  • Optimizing Resource Utilization

Monitoring and optimization tools provide valuable insights into resource utilization patterns, allowing organizations to identify opportunities for optimization. By leveraging these tools, organizations can monitor resource usage, identify underutilized or idle resources, optimize configurations, and fine-tune performance parameters. Continuous monitoring enables proactive cost optimization, ensuring that resources are efficiently utilized and unnecessary costs are minimized.

4. Storage Optimization

  • Choosing the Right Storage Options

Data storage costs can vary significantly based on the type of storage utilized. Edtech companies should carefully evaluate their data storage needs and choose the most cost-effective storage options accordingly. Object storage, for example, may be suitable for storing large amounts of unstructured data, while block storage may be ideal for high-performance database workloads. By understanding the characteristics and costs of different storage options, organizations can optimize costs while meeting data access and performance requirements.

  • Archiving and Data Lifecycle Management

Implementing effective data lifecycle management practices can significantly reduce storage costs. Archiving infrequently accessed data to lower-cost storage tiers or using storage tiers with longer retrieval times can help optimize costs without sacrificing data availability. Setting up retention policies based on data value and regulatory requirements ensures that data is stored for the appropriate duration, minimizing unnecessary storage expenses.

5. Reserved Instances and Pricing Models

  • Archiving and Data Lifecycle Management

Reserved capacity options are available across various cloud providers, offering cost savings for committing to usage in advance. These options allow organizations to reserve resources, such as virtual machines or database instances, for a specified duration, typically one to three years. In return, they receive significant discounts compared to on-demand pricing. Understanding the available reserved capacity options and commitment discounts offered by your cloud provider enables you to make informed decisions to optimize costs.

  • Evaluating Pricing Models

Cloud providers offer different pricing models to accommodate various workload demands and cost optimization strategies. While on-demand instances provide flexibility and pay-as-you-go pricing, they may not be the most cost-effective option for long-running or predictable workloads. Spot instances, available across multiple cloud platforms, allow organizations to bid on unused capacity and potentially achieve significant cost savings. Spot instances are suitable for fault-tolerant, flexible, or non-time-sensitive workloads. Exploring pricing models beyond the standard on-demand offering can help identify opportunities for cost optimization.

Conclusion

In conclusion, cloud cost optimization is a critical aspect of managing cloud resources effectively. By implementing the strategies and best practices discussed in this article, Edtech companies can achieve significant cost savings while maintaining performance and efficiency in the cloud.

Interested in how to implement EdOps?

Let's have a 20-minute session where we'll provide some tips and help with a few interesting contacts.

Marketing by
The Edit EDT&Partners is an educational consulting firm, created by business, tech and education consultants, for higher education consulting, edtech, corporate at the Middle East, Europe, MENA, APAC, LATAM, U.S., UK, to help planning, validate and scale with conssulting for growth,M&A, and tech & product, interoperability cloud services, Hussein

Nicolas , Global Director of Technology at EDT&Partners

At EDT, we offer a comprehensive range of EdOps services designed to meet the specific needs of Edtech companies, universities, and institutions.

Articles recommended by Nicolas

U.S. Edtech Trends at ISTE Live 23

We’re turning our attention to the ever-evolving U.S. Edtech market seen at ISTE. Here are the latest trends and noteworthy developments.

Data & Higher Ed: 5 Tips from the Experts

5 tips from the Experts to leverage Data at Higher Ed institutions, with collaborations from Arden University, Harvard, Bayes, and Salesforce

Tech Layoffs – Is Higher Education Next?

Higher education and Business Schools faces Tech Layoffs. How to leverage data-centric strategies and decisions agains tech layoffs.

Report: The Future of Higher Education

The Future of Higher Education, created by EDT&Partners with Mobile World Capital for the UNESCO World Higher Education Conference 2022

White paper: A Student-Centered Approach to Wellbeing

A student-centered approach to wellbeing, in search of a simple solution. The majority of principals and deans around the world will tell you that their school or university is student-centered, but what does a truly student-centered school look like?

Report: Redefining the Transition from Education to Work in the Middle East

Report: redefining the transition from education to work in the Middle East. The Edit is the blog from EDT&Partners edtech consultancy.

Revolution and Technology in Spain’s Vocational Training (FP)

Revolution and technology in Spain’s Vocational Training (FP): cloud services and process optimization that enhance the student experience.

Edtech Strategies: Boost Your Year-End Results

EDT&Partners shares the best Edtech Strategies to boost year-end results: Partnerships, Saving costs per student, and improvement through AI

The State of Edtech: Regional Updates

A global update on the state of Edtech with regional news and events from APAC, MENA, Europe and LATAM.

Entering MENA Edtech Market: 6 Keys for Success

The MENA region is comprised of 3 sub-regions, EDT&Partners helps your edtech, publisher or government to achieve success in MENA.

Entering the U.S. EdTech Market: 5 Keys for Success

Learn about entering the U.S. Edtech market with 5 keys for success that will help you position your business for growth and prosperity.

The European Union’s Artificial Intelligence Act – 5 Key Points

Discover 5 key points of the European Union Artificial Intelligence Act. How the OpenAI’s AI-powered chatbot, ChatGPT, affect the AI Act.

EDT Wins Two EdTech Awards and Two Finalist Nominations

EDT won two awards and two finalist nominations at The EdTech Awards, the world’s largest and most competitive Edtech recognition program.

ChatGTP & Education | Use Cases & Insights

Product leaders shared their expertise and experience with us. Get the top insights from our webinar about ChatGPT & Education.

EDT&AWS EdStart WEBINAR- Going Global

Webinar- Going Global. How EdTech Businesses & Startups can expand from Asia Pacific to Africa, the Middle East & Latin America.

Insights | This Week in AI & Education

Get the latest insights and perspectives in AI & Education. This week: the changing state of AI in education and the future of AI in LATAM.

Bett 2023 Highlights

EDT&Partners highlights from Bett 2023: AR, VR, and Metaverse, LMS, SIS, international solutions, inclusive education, edtech trends, learning outcomes

Los 7 pilares del futuro en la Educación Superior

Reporte de los 7 pilares del futuro de la Educación Superior, creado junto al Mobile World Capital para la 2022 Conferencia Mundial de Unesco

Edtech consultancy providing business, marketing and product news, whitepapers and researchs.

Who are we? Experienced Education Consultants

EDT&Partners is your Cloud and Business of Education Partner. As a leading business education firm and AWS Public Sector Partner, we work with publishers, edtechs, universities, not-for-profits, networks and public entities to support and to accelerate innovation, strategy and impact.

Our firm was created in 2016 by business, tech, and education consultants to IMAGINE, INSPIRE and IMPROVE education. We help organizations at all stages with specialized regional consultants in more than 12 countries. Our consulting services provide valuable guidance and support for those navigating the complex and ever-changing landscape of education and technology from K12 to higher education and beyond.

Our services are divided into two dimensions: growth and tech. For consulting for growth, we offer services of product-market fit analysis, curriculum analysis & gap identification, product optimization analysis & recommendations, and price analysis, market size (TAM, SAM, SOM), channel partners, distributors, and resellers, GTM strategy, and services related to marketing: brand awareness, communication & events. For Tech & Product, we offer services of, interoperability, including a technical audit, a product audit, and a business audit, services of Cloud AWS, including migration, optimization, and leveraging data, we also offer services of AI & ML product enhancement, and, at last, we have our Product-market / Product-business fit.

Want to know more about us? Learn more here.